IT Solutions Specialist (Infrastructure)

Location: Ongo House

Contract Type: Temporary

Closing Date: 11 May 2021

Salary: 32792

Specific Hours: 37

IT Solutions Specialist (Infrastructure)

Ongo are looking to appoint an IT Solutions Specialist(Infrastructure) on a temporary 12 month contract(with potential for the role to become full-time) within our Technology and Innovation team with a salary of £33,843.

The role will join a vibrant Development & Security team focused on driving forward the development of our services and platforms, reacting to customer and business demands to find simple solutions.

Closing date for applications – 11th May 2021


Overall Purpose of Job

A key member of the Technology & Innovation team, working within the Development & Security division transforming business requirements in to valuable solutions, helping to deliver the operational plan.                                              

Main Responsibilities

  • Ensuring assigned projects are managed in a consistent and methodical approach throughout their life cycle.
  • Providing expertise to identify and translate business requirements into design and architectural documents for development.
  • Responsible for the design, development, testing and implementation of new services or changes to existing ones.
  • Take complex objectives or problems and work through them to deliver simple solutions.
  • Help business functions/departments work more efficiently by utilising existing solutions and identifying new requirements where appropriate.
  • Be a solution subject matter expert to help promote solution possibilities and opportunities as well as assisting operational maintenance.
  • Ensure the infrastructure remains in a healthy state through the creation of proactive monitoring, making recommendations to rectify potential issues and increase performance.
  • Provide assistance & support to other team members in delivering projects and diagnosing errors.
  • Working closely with the support division on a regular basis to respond to demanding needs, assisting with any additional work as and when required.
  • Involvement with system upgrades, patching and development work including approval of changes. Testing to ensure a consistent, high-level customer experience and quality assurance.
  • Ensure technical writing is completed on all changes and projects to enable internal and external support to effectively troubleshoot and maintain.
  • Documentation of all areas of infrastructure processes and procedures at both summary and technical levels.
  • Maintain excellent working relationship with customers, 3rd party support, developers and other key professionals.
  • Ensuring best practices and industry standards are being adhered to as far as possible ensuring we remain secure & compliant.
  • Assist in developing, testing and invoking disaster recovery plans. 

Creativity & Innovation

  • Be competent in the use of a wide range of ICT products, and be able to use your own initiative, to provide a problem resolution service to the company.
  • Analyse and evaluate new products that will bring benefits and improvement to the group, making innovative recommendations to the Technology & Innovation team.
  • Work with an outline of requirements from the customer to design, plan and implement imaginative and appropriate solutions
  • Provide solutions to escalated help desk calls appropriate to the circumstances.
  • Shape, design and plan solutions that are fit for purpose and bring real business value. 

Contacts & Relationships

  • The ability to network and establish a good working relationship with customers, suppliers, 3rd party support and key professionals building a network of trust and sharing of innovation.
  • Coordinate tasks with internal and external technical resources, collaborating to achieve the best possible solution outcome.
  • Effective interaction with third party suppliers on a daily basis managing support calls and escalating them where required.
  • Hold workshops for stakeholders and chair meetings as and when required.
  • Daily contact with team members where complex systems issues are discussed and resolve or escalated.
  • Daily correspondence at all levels in the company in order to determine requirements, advise on and promote the use of technology. 

Decision Making – Discretion

  • Ability to formulate solutions and ideas for development using your own initiative.
  • Able to identify potential areas of risk, evaluate and report required resolutions to Technology & Innovation management team.
  • Approval of change implementation and roll-backs to production environments following Technology & Innovation change control procedures.
  • Responsible for planning your own helpdesk and change management requests to comply with set deadlines & business needs.
  • Make proposals for improvement and bringing them forward to the Technology & Innovation team in a clear format outlining high level benefits.
  • Managing risks in the decisions made which will have a great impact on the business and the service it delivers to its customers. 

Decision Making - Consequences

  • Working with systems where a lapse of judgement or poor attention to detail could lead to the loss of data.
  • Trusted with significant administration level privileges, working on business systems and platforms where misconfiguration could result in a significant impact to the integrity of Ongo’s ICT infrastructure and cyber-security posture.
  • Systems availability for the group. Potential to jeopardise productivity along with access to all our services for our tenants & customers.
  • Poor scoping of solutions influencing decisions made on large expenditure. 

Responsibility for Resources

  • Responsibility for implementation of set projects and changes as per the Technology & Innovation operational plan.
  • Responsible for issuing small to large value items.
  • Building key holder for response to out-of-hour incidents.
  • Authorising for payment of significant project-related spend, ensuring that this is in-line with purchase orders authorised and delivering the agreed services. 

Work Demands

  • Re-prioritisation of work due to changes in business needs, policy & urgent tasks on a daily basis, working to strict deadlines at all times set by the organisation.
  • Requests for impromptu advice and demonstrations of specialist ICT knowledge.
  • Be dynamic based on the demands of the business dealing with unexpected circumstances maximising limited resources and expertise.
  • Unforeseen technical problems that require immediate attention such as system failures requiring work to be carried outside office hours and on your own initiative when the situation demands.
  • Regular requirements to work outside of normal hours to minimise planned downtime and risks of unforeseen downtime, working on a time off in lieu basis. 

Physical Demands

  • Normal physical demands associated with an office environment. 

Working Conditions

  • Office based with some home working and visiting of ongo Partnership sites where required. 

Work Context

  • Minimal Risk 

Knowledge, Skill & Experience Required

  • Be competent with and have an understanding of networking theory and practicalities, such a switching, routing, firewalls, DHCP and DNS.
  • Familiarity of virtualisation technologies, in particular VMware.
  • Good understanding of Windows Server management ranging from 2012 through to 2019.
  • Experience managing a Windows domain across multiple sites utilizing tools such as group policy and active directory.
  • Familiarity with Azure Active Directory & other Azure technologies and services.
  • Knowledge of cyber-security related topics, in particular around hardening and securing services.
  • Experience of managing various Linux distributions including custom appliances.
  • Practical experience of quickly being able to pick up and have a thorough understanding of new technologies.
  • The ability to be able to provide simple explanations of technical matters to non-technical personnel.
  • Excellent communication skills and interpersonal skills with the ability to communicate at all levels within the organisation and external agencies.
  • Ability to communicate in a positive, friendly and effective manor, with technical or non-technical customers, difficult decisions and situations.
  • The ability to plan, prioritise and complete complex workloads to meet deadlines and service requirements.
  • Strong commitment to continual service improvement and delivering quality work at all times.
  • Knowledge of project management or familiarity with project management methodologies.
  • In particular a familiarity with creating briefs, specifications and risk logs as well as working with a procurement team to run tenders where appropriate.
  • Managing implementation plans and issues logs, working with account managers, product managers and developers to deliver project outcomes.
  • Excellent analytical and organisational skills.
  • Ability to work outside normal working hours in accordance with achieving set targets.
  • Have an overall ICT awareness of software and hardware and skilled in all other general aspects of ICT.
  • Self-motivated individual with the ability to take direction.
  • The ability to openly collaborate with team members.
  • Ability to perform well in a high pressured environment and to deliver work against tight deadlines.
  • The ability to comfortably debrief or present to peers and customers.
  • Comfortable when presenting to stakeholders within the business.

 Health & Safety

To be aware of risks to personal safety, other employees, customers, company property and company reputation and to highlight such risks to managers immediately.

 Environment and Sustainability

  • To ensure the environment and sustainability policies are understood by the post holder
  • To promote the importance of considering the environment and sustainability in the role
  • To treat the environment with respect and commit to ensuring all services/activities that are provided in this role have taken the impact on the environment into consideration/action plans 

Risk Management

General appointment - To be able to identify risks that may affect the achievement of personal and service objectives. To support the organisation's risk management process through good communication and carrying out actions to reduce identified risks.

Equality & Diversity

  • To promote equality and diversity amongst our stakeholders, residents, customers, clients, staff, board and committee members and all those we work with.
  • To ensure all customers’ needs are understood and all services that are provided meet individual needs, including in relation to the protected characteristics and customers with additional support needs.
  • To treat everyone with dignity and respect at all times.

 Position in Organisation

How many staff is the employee responsible for?


 Is the responsibility shared with another post?


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